Key Management and Security

What is Key Management?

Key management is the organised and secure handling of keys and access control devices for your commercial property's various locks and entry points. Effective key management is vital for maintaining security, controlling access, and ensuring the safety of your premises and its occupants. Key management involves systematically tracking, distributing, and retrieving keys while implementing security measures to prevent unauthorised access.

Why is Key Management Important?

Key management is an important aspect of commercial property management as it safeguards your properties, their occupants, assets, and sensitive information. Effective security measures help you to regulate entry to different areas within your commercial properties. This controlled access is crucial for limiting entry to authorised personnel and enhancing overall security.

Here are the reasons why key management is important to your commercial property: Access Control, Prevention of Unauthorised Entry, Protection of Assets and Equipment, Tenant Safety and Security, Liability Mitigation, Emergency Response Planning, Prevention of Information Breaches, Loss Prevention, Compliance with Regulations, Tenant Satisfaction, Visitor Management, Maintenance and Service Access, Reduced Risk of Internal Threats, Employee Access Control.

Key management security is a deterrent to unauthorised people, preventing security breaches, theft, and vandalism. It contributes significantly to the safety of your tenants, employees, and visitors by ensuring that only authorised personnel can access your property. Beyond security, key control safeguards your valuable assets and confidential information, reducing the risk of unauthorised access or theft. This confidential information can be vital, as it assists your business in establishing liability during incidents or emergencies, meeting legal requirements, and avoiding fines.

Key management security streamlines evacuation procedures during emergencies and protects against industrial breaches by limiting access to areas containing sensitive information. In addition to deterring theft, key management helps your business comply with legal requirements related to property security, thus avoiding legal issues, ensuring tenant satisfaction, and maintaining overall property value.

Finally, key management controls visitor and contractor access, ensuring proper direction within your property. It also extends to maintenance and service personnel, allowing you to regulate access for efficient maintenance operations.

What Are the Benefits of a Key Management Solution?

Implementing key management solutions in commercial property management offers enhanced security, reduced risks, and improved operational efficiency. Here are the key financial advantages associated with a robust key management security system: Reduced Risk of Unauthorised Access, Lower Insurance Costs, Liability Reduction, Prevention of Workplace Incidents, Improved Emergency Response, Tenant Attraction and Retention, Decreased Risk of Industrial Espionage, Operational Efficiency, Prevention of Business Disruptions, Enhanced Property Value, Cost Savings on Key Duplication, Fraud Risk Mitigation, Optimised Resource Allocation, Improved Vendor Management.

Key management reduces the risk of unauthorised access to your property, leading to cost savings through decreased theft, vandalism, and property damage. It also lowers insurance costs, as insurers consider security measures when determining premiums. The key management security system can help you establish liability by documenting access, potentially reducing legal costs. Additionally, it contributes to a safer work environment, reducing workers' compensation claims and improving emergency response efficiency.

A secure property with reliable key management security enhances tenant satisfaction, reducing your property’s vacancy costs and increasing its revenue. The system also protects against industrial espionage, enhances operational efficiency, prevents business disruptions, and positively impacts your property’s value.

Additionally, key management helps you save costs on key duplication, reduces fraud risks, optimises resource allocation, and improves vendor management through controlled property access.

How Accessly Can Help With Your Key Management

Accessly is reshaping access management solutions, delivering a tailored suite of tools, including key management solutions, designed to cater to the distinctive needs of small-to-mid-sized commercial property and asset managers.

Our Solution

The Accessly Keysafe provides a unique solution that integrates advanced security measures with unparalleled efficiency and cost-effectiveness. At the heart of Accessly's Smart Key Security is a commitment to understanding and addressing smaller businesses' demands in property management.

Merging security and efficiency, we recognise facilities managers' specific challenges in managing commercial property assets. Our electronic key safe solutions directly tackle these issues, offering comprehensive smart key security services and technologies like QR code check-in and access management.

Traditional access and facility management solutions often come with hefty price tags and complex implementations, leaving smaller businesses struggling to balance security and budget constraints. Accessly bridges this gap by providing an innovative yet affordable solution prioritising security and operational efficiency.

Unbeatable Facilities Management at a Fraction of the Cost

Accessly offers advanced visitor management and contractor compliance software at a significantly lower price than our competitors. We believe in providing unbeatable value, allowing businesses of all sizes to benefit from our cost-effective facilities management solutions like key management, contractor site sign-in software, and contactless check-in.

Innovation at Your Fingertips

At Accessly, we continuously develop and enhance our products in consultation with our customers, ensuring that your team has the tools needed for secure, efficient, and profitable property management. Our technology protects your properties, confirming the authorisation and compliance of site visitors before granting access, whether that be a work site or residential complex.

Seamless Integration

Designed to address the specific challenges facilities managers face in managing a diverse range of properties, Accessly's Keysafe seamlessly integrates with every product in the Accessly product suite. This integration provides a complete end-to-end facilities management experience. Additionally, we currently support integrations with a number of other popular compliance solutions providers, giving you the ability to build custom integrations with your existing systems to ensure that Keysafe works exactly how you need it to.

Accessly Keysafe: More Than Just a Safe

Our Keysafe is a weather and tamper-proof lockbox that can be installed anywhere inside or outside a building. With its own mobile SIM card, QR code access, and innovative capabilities, Accessly Keysafe is not just a solution for today but a future-ready answer to your evolving property management needs.

Choose Accessly – Your Trusted Partner in Facilities Management.